Claritas Medical Billing™

Terms and Conditions

Effective Date: March 22, 2025

1. Acceptance of Terms By accessing or using Claritas Medical Billing™ (“Company,” “we,” “our,” or “us”) services, website, or any associated tools, you agree to be bound by these Terms and Conditions. If you do not agree, please do not use our services.

2. Services Provided Claritas Medical Billing provides medical billing and revenue cycle management services for healthcare providers. Our services include claims processing, denial management, and revenue optimization.

3. Compliance & HIPAA We adhere to all applicable federal and state regulations, including the Health Insurance Portability and Accountability Act (HIPAA). Clients must also comply with HIPAA and other relevant laws when sharing patient information.

4. Client Responsibilities Clients are responsible for providing accurate and complete information necessary for billing and claims processing. The Company is not responsible for delays or errors resulting from incomplete or inaccurate client-submitted data.

5. Payment Terms All fees and payment terms will be outlined in a separate agreement between the Company and the client. Late payments may incur additional fees.

6. Limitation of Liability Claritas Medical Billing is not responsible for any indirect, incidental, or consequential damages arising from the use of our services. We make no guarantees regarding reimbursement amounts, payment timeframes, or claim approvals.

7. Termination of Services We reserve the right to terminate or suspend services at our discretion for non-payment, violation of these terms, or other reasons deemed necessary.

8. Modifications to Terms We may update these Terms and Conditions at any time. Continued use of our services constitutes acceptance of any modifications.

9. Force Majeure Neither party shall be liable for delays or failures in performance due to circumstances beyond their reasonable control, including but not limited to natural disasters, cyberattacks not resulting from the affected party’s failure to implement reasonable security measures, labor strikes, or government actions.

10. Governing Law Any disputes arising under these Terms & Conditions shall be resolved through binding arbitration in the State of Florida.

For any questions regarding these terms, please contact us at info@claritasmedbilling.com.

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Privacy Policy

Effective Date: March 22, 2025

1. Introduction Claritas Medical Billing (“Company,” “we,” “our,” or “us”) values your privacy and is committed to protecting the personal and health information of our clients and their patients. This Privacy Policy outlines how we collect, use, and protect information.

2. Information We Collect We collect information provided by clients, including but not limited to:

• Healthcare provider details
• Patient billing information
• Insurance details
• Contact information (e.g., name, email, phone number)

3. How We Use Your Information We use collected information to:

• Process medical claims and manage revenue cycles
• Improve service quality and efficiency
• Support compliance with regulatory requirements
• Communicate with clients regarding billing matters

4. HIPAA Compliance Claritas Medical Billing follows HIPAA regulations to ensure the confidentiality and security of Protected Health Information (PHI). We implement safeguards to protect sensitive data from unauthorized access.

5. Data Security We employ industry-standard security measures to protect your data. However, no system is entirely secure, and we cannot guarantee absolute data security.

6. Third-Party Sharing We do not sell or rent your information. However, we may share information with:

• Insurance companies and healthcare payers for billing purposes
• Compliance authorities as required by law
• Secure third-party service providers assisting with billing processes

7. Your Rights Clients have the right to:

• Request access to their data
• Request corrections to inaccurate data
• Opt out of non-essential communications

8. Updates to This Policy We may update this Privacy Policy from time to time. Any changes will be posted on our website.

9. Contact Information For questions regarding this Privacy Policy, please contact us at info@claritasmedbilling.com.